המזכירה אמרה שהיא תאשר את הבקשה שלי רק אחרי שהיא תקבל עותק ברור של המסמך.

The subject is המזכירה, which means the secretary in the feminine form. Because the subject is feminine singular, the verb in the past tense is also feminine singular: אמרה = she said.

Compare:

• אמר = he said
• אמרה = she said

Hebrew verbs often agree with the subject in gender and number, so this is an important clue throughout the sentence.

מזכירה means secretary (feminine).
The prefix ה־ is the definite article, meaning the.

So:

• מזכירה = a secretary / secretary
• המזכירה = the secretary

The same ה־ appears in other words in the sentence:

• הבקשה = the request / the application
• המסמך = the document

שהיא is made of:

• ש־ = that
• היא = she

So שהיא תאשר means that she will approve, and אחרי שהיא תקבל means after she receives / after she will receive.

It appears twice because the sentence has two subordinate clauses:

1. אמרה שהיא תאשר... = said that she would/will approve...
2. אחרי שהיא תקבל... = after she receives...

Hebrew often uses ש־ to introduce these kinds of clauses.

This is a very common thing for English speakers to notice.

תאשר is a future-tense form: she will approve.
After a past reporting verb like אמרה (she said), Hebrew often keeps the future form if the action was still in the future from the perspective of the original speaker.

So:

• אמרה שהיא תאשר
  literally: she said that she will approve natural English: she said that she would approve

Hebrew does not need a special would form here. The future tense does the job.

Because the receiving happens later than the moment of speaking in the sentence.

אחרי שהיא תקבל literally looks like after she will receive, but in natural English we usually say after she receives.

This is normal in Hebrew: after words like אחרי (after), Hebrew may use the future tense when the action is still pending.

So:

• אחרי שהיא תקבל עותק ברור = after she receives a clear copy

את is the marker of a definite direct object.

It does not mean with here.
It marks the noun that receives the action of the verb.

So in:

• תאשר את הבקשה שלי

the thing being approved is הבקשה שלי = my request/application.

Hebrew uses את before a direct object when that object is definite.
And הבקשה שלי is definite because my request is a specific request.

Compare:

• אני קורא ספר = I am reading a book
• אני קורא את הספר = I am reading the book

In Hebrew, possessive expressions like my, your, his are very often formed with של plus a suffix, and they usually come after the noun.

So:

• הבקשה שלי = my request
• המסמך שלה = her document
• העותק שלנו = our copy

Also, when a noun has a possessive like שלי, it is normally definite, which is why הבקשה has ה־.

So Hebrew says:

• the-request of-me
  rather than
• my request as a single unit before the noun

Because in Hebrew, adjectives usually come after the noun.

So:

• עותק ברור = a clear copy
• מסמך חשוב = an important document
• בקשה דחופה = an urgent request

Also, the adjective has to match the noun in gender and number:

• עותק is masculine singular
• ברור is also masculine singular

If the noun were feminine, the adjective would change form.

It can mean both in different contexts, but here it means clear in the sense of easy to read / legible / not blurry.

So:

• עותק ברור של המסמך = a clear copy of the document

In another context, ברור can mean clear/obvious in an abstract sense, as in זה ברור = that is clear / obvious.

Hebrew has two very common ways to say of:

1. the construct state
2. של

Here the sentence uses של:

• עותק ברור של המסמך = a clear copy of the document

This is very natural and common, especially in everyday Hebrew.

You could also sometimes see construct-style phrases in Hebrew, but של is often easier and more transparent for learners.

רק means only.
אחרי means after.

Together, רק אחרי means only after.

The idea is that approval will happen not before that point, but only after the secretary receives the clear copy.

So the condition is being emphasized:

• first she gets the copy
• only then will she approve the request

Yes, Hebrew can sometimes leave it out when the verb already makes the subject clear.

So these are both possible:

• אחרי שהיא תקבל עותק ברור...
• אחרי שתקבל עותק ברור...

The version with היא is a bit fuller and can help with clarity, especially in a sentence with multiple clauses. Since the sentence already has one שהיא earlier, repeating היא again makes it very explicit that the secretary is still the subject of the next action.

It can mean several related things, depending on context:

• approve
• confirm
• authorize

In this sentence, because the object is הבקשה שלי (my request/application), the most natural meaning is approve.

So תאשר את הבקשה שלי is best understood as:

• approve my request
• or approve my application

From the context and the subject.

In Hebrew future tense, some verb forms can be ambiguous by themselves. For example, תאשר can match more than one person in some contexts. But here the sentence clearly gives the subject as היא.

So:

• שהיא תאשר = that she will approve
• שהיא תקבל = that she will receive

The explicit pronoun removes any doubt.

The given word order is very natural, but Hebrew does allow some flexibility.

For example, this is also natural:

• המזכירה אמרה שהיא תאשר את הבקשה שלי רק אחרי שתקבל עותק ברור של המסמך.

And you could also move the time clause for emphasis:

• המזכירה אמרה שרק אחרי שהיא תקבל עותק ברור של המסמך, היא תאשר את הבקשה שלי.

The original version is smooth and standard, but Hebrew can shift parts of the sentence around to change emphasis or style.