Až bude porada hotová, pošlu ti ten soubor e-mailem.

Here až means when / once, with a sense of after that point is reached:

• Až bude porada hotová, ... = Once the meeting is finished, ...

This is a little more specific than když, which can often mean when in a more general sense.

A useful rough difference:

• až = when/once in the future, often emphasizing that something happens after another thing is completed
• když = when in general, or whenever, or in past situations

So in this sentence, až is very natural because the speaker is waiting for the meeting to be over before sending the file.

Because the sentence refers to the future.

• je hotová = it is finished / it’s done (present)
• bude hotová = it will be finished (future)

So:

• Až bude porada hotová = When the meeting is finished / Once the meeting is over

Czech often uses future forms very directly in future-time clauses like this.

Because it agrees with porada, which is a feminine noun.

• porada = meeting, feminine
• hotový = base adjective form
• agreeing feminine singular form = hotová

Czech adjectives must match the noun they describe in gender, number, and case.

Compare:

• porada je hotová = the meeting is finished
• projekt je hotový = the project is finished
• práce je hotová = the work is finished

In this sentence, hotová means finished, done, or over.

With events like a meeting, it often sounds very natural to translate it as:

• the meeting is over
• the meeting is finished

So porada hotová is not about something being ready, but rather completed.

This is about aspect, which is very important in Czech.

• poslat = perfective = to send as a completed action
• pošlu = I will send
• posílat = imperfective = repeated/process meaning
• budu posílat = I will be sending / I will send repeatedly

Here the speaker means one complete action: sending the file once. So the perfective verb pošlu is the natural choice.

• pošlu ti ten soubor = I’ll send you that file

If you used budu posílat, it would sound more like an ongoing or repeated action, which does not fit as well here.

It is future.

In Czech, perfective verbs usually form the future with what looks like a present-tense form. So although pošlu has a present-style ending, its meaning is future:

• pošlu = I will send

This is normal with perfective verbs.

Compare:

• píšu = I am writing / I write
• napíšu = I will write (perfective future)
• posílám = I am sending / I send
• pošlu = I will send

Ti means to you.

It is the dative singular form of ty in its unstressed clitic form.

So:

• pošlu ti ten soubor = I’ll send you that file
• literally: I will-send to-you that file

This short form ti is very common in everyday Czech.

Compare:

• dám ti vědět = I’ll let you know
• řeknu ti to = I’ll tell you it
• pošlu ti e-mail = I’ll send you an email

Ten means that (and sometimes functions a bit like the, depending on context).

So:

• soubor = file
• ten soubor = that file

In this sentence, ten probably refers to a file that both speaker and listener already know about.

Czech does not have articles like a and the, so words like ten/ta/to are often used when the speaker wants to point to something specific.

Because e-mailem is in the instrumental case, which is often used to express the means/method by which something is done.

So:

• pošlu to e-mailem = I’ll send it by email

This is similar to English by email.

Other examples of this pattern:

• jet vlakem = to go by train
• psát perem = to write with a pen
• mluvit anglicky is different, but mluvit s kamarádem shows another common case pattern

Here the idea is: by means of email.

Yes, you may see both e-mailem and emailem.

The version with the hyphen, e-mailem, is very standard and clear. In modern usage, forms without the hyphen also appear quite often.

For a learner, e-mailem is a safe and useful form to remember.

Because Až bude porada hotová is a subordinate clause, and in Czech subordinate clauses are normally separated by commas.

So the structure is:

• Až bude porada hotová, = subordinate time clause
• pošlu ti ten soubor e-mailem. = main clause

This is standard Czech punctuation.

Yes. Czech word order is flexible, but different orders change the focus or emphasis.

The neutral version here is:

• Až bude porada hotová, pošlu ti ten soubor e-mailem.

You could also hear:

• Ten soubor ti pošlu e-mailem, až bude porada hotová.
• Pošlu ti ten soubor e-mailem, až bude porada hotová.

These mean basically the same thing, but the emphasis shifts:

• starting with Až bude... emphasizes the condition/time first
• starting with Ten soubor... emphasizes the file
• starting with Pošlu... emphasizes the action

Because ti is a short unstressed pronoun, called a clitic, and Czech clitics tend to go early in the clause.

So:

• pošlu ti ten soubor sounds natural
• pošlu ten soubor ti is possible only in special emphatic contexts, and usually sounds less neutral

Czech short pronouns like mi, ti, mu, se, si, ho, ji often have preferred positions near the beginning of the clause.

Yes. That is a very natural translation.

Depending on context, all of these can work:

• Once the meeting is finished, I’ll send you that file by email.
• When the meeting is over, I’ll send you the file by email.
• After the meeting is over, I’ll send you that file by email.

The Czech sentence suggests that the sending will happen after the meeting has finished, not during it.

Usually yes, in many work-related contexts.

Porada often means a meeting, especially a practical or work meeting, discussion, or consultation. Depending on context, it can also feel like:

• briefing
• consultation
• staff meeting

In this sentence, meeting is the most natural translation.

A simple learner-friendly approximation is:

Azh BOO-deh POR-ah-dah HOH-toh-vah, POSH-loo ti ten SOW-bor EH-mai-lem.

A few notes:

• až sounds roughly like azh
• bude = BOO-deh
• pošlu = POSH-loo
• soubor has ou like a long o-u glide
• e-mailem has stress on the first syllable: EH-mailem

Like most Czech words, the stress is on the first syllable of each word.