Η υπάλληλος είπε ότι το έγγραφο δεν είναι έτοιμο ακόμα, αλλά οι φωτοτυπίες είναι σωστές.

Υπάλληλος means employee / clerk / staff member. It can refer to either a man or a woman, and the article tells you the gender here:

• η υπάλληλος = the female employee / the clerk
• ο υπάλληλος = the male employee / the clerk

So the noun itself often stays the same, but the article changes.

Είπε is the past tense form of λέω = to say / tell.

Here it means said. More specifically, it is the aorist form, which is the normal Greek tense for a completed past action:

• λέει = he/she says
• είπε = he/she said

Greek usually does not need to say she explicitly, because the verb form already works without a subject pronoun. In this sentence, the subject is already given as η υπάλληλος.

Ότι introduces a reported statement, so here it means that:

• είπε ότι... = she said that...

This is very common in Greek. In everyday speech, πως can often be used in a similar way:

• είπε ότι...
• είπε πως...

Both can mean said that... in many contexts.

Έγγραφο means document, and it is a neuter noun. That is why it takes the neuter singular article το:

• το έγγραφο = the document

In Greek, nouns belong to grammatical genders, and adjectives/articles must agree with them.

Because έγγραφο is neuter singular, the adjective must match it.

So:

• έτοιμος = ready (masculine singular)
• έτοιμη = ready (feminine singular)
• έτοιμο = ready (neuter singular)

Since the sentence says το έγγραφο, the correct form is:

• το έγγραφο δεν είναι έτοιμο = the document is not ready

Δεν is the normal negation word for verbs in Modern Greek.
Είναι means is / are.

So:

• είναι = is / are
• δεν είναι = is not / are not

In the sentence:

• το έγγραφο δεν είναι έτοιμο = the document is not ready

Here ακόμα means yet / still.

So:

• δεν είναι έτοιμο ακόμα = is not ready yet

Its position is natural and common here. Greek often places ακόμα after the adjective or later in the clause. You may also hear similar wording with ακόμη, which is a more formal or alternative spelling/pronunciation in some contexts.

Αλλά means but.

It connects two contrasting ideas:

• the document is not ready yet
• but the photocopies are correct

So αλλά works just like English but.

Φωτοτυπία means photocopy. Its plural is φωτοτυπίες = photocopies.

Because it is a feminine plural noun, it takes the feminine plural article οι:

• η φωτοτυπία = the photocopy
• οι φωτοτυπίες = the photocopies

Because φωτοτυπίες is feminine plural, the adjective must agree with it.

Forms of σωστός = correct / right:

• σωστός = masculine singular
• σωστή = feminine singular
• σωστό = neuter singular
• σωστές = feminine plural

So:

• οι φωτοτυπίες είναι σωστές = the photocopies are correct

Greek usually keeps the verb είναι in each clause when the structure is:

• X is... but Y is...

So this sentence naturally says:

• το έγγραφο δεν είναι έτοιμο ακόμα, αλλά οι φωτοτυπίες είναι σωστές

This is normal and clear Greek. English can sometimes feel more flexible about leaving repeated words out, but Greek commonly keeps them.

The word order is natural, but Greek is somewhat flexible because endings and articles show the grammatical relationships.

This sentence follows a very standard order:

• Η υπάλληλος είπε
• ότι το έγγραφο δεν είναι έτοιμο ακόμα
• αλλά οι φωτοτυπίες είναι σωστές

You could change the order in some contexts for emphasis, but the given version is the most neutral and natural for a learner to use.

Greek often drops subject pronouns when they are not needed. The noun η υπάλληλος already tells us who did the action, so adding she would be unnecessary.

Greek does have pronouns such as αυτή = she, but they are usually used only for emphasis or contrast.

So:

• Η υπάλληλος είπε... = The employee said...
• not usually Η υπάλληλος αυτή είπε... unless you want special emphasis

Usually Greek keeps ότι or πως after verbs like είπε when introducing a full clause.

English often says:

• She said the document isn’t ready yet

But in Greek, it is more standard to say:

• Είπε ότι το έγγραφο δεν είναι έτοιμο ακόμα

So for learners, it is safest to include ότι.

They show gender and number, which is very important in Greek.

You can see the agreement clearly:

• η υπάλληλος → feminine singular
• το έγγραφο → neuter singular
• έτοιμο → neuter singular, matching έγγραφο
• οι φωτοτυπίες → feminine plural
• σωστές → feminine plural, matching φωτοτυπίες

This agreement system is one of the main clues that helps you parse Greek sentences correctly.