Procedure: How to Complete an Application

This original procedure was written for the guide. It models a clear online scholarship application in contemporary Modern Standard Arabic (formal/administrative). The institution is fictional, so the page teaches the genre without reproducing or implying the rules of a real program.

Procedural prose has to manage action, order, objects, and responsibility. Direct imperatives tell the applicant what to do; passives state what the system or institution does; sequence markers prevent a later action from being performed too early; and attached pronouns keep recurring files and forms identifiable. English speakers should not translate every you explicitly: an Arabic imperative already encodes its addressee. The forms are treated in depth in Imperatives with Object Clitics, Passive Alternatives to the Imperative, and Sequencing a Text.

The complete procedure

كيفية تقديم طلب المنحة الإلكترونية

1. اقرأ شروط المنحة أولا، وتأكد من أنك تستوفي المتطلبات الأساسية.
2. أنشئ حسابا في منصة الطلبات، ثم فعل حسابك من خلال الرابط الذي يرسل إلى بريدك الإلكتروني.
3. افتح نموذج الطلب، وأدخل بياناتك كما تظهر في وثيقتك الرسمية. لا تترك الحقول المطلوبة فارغة.
4. أرفق سيرتك الذاتية ورسالة الدافع، واحفظ كل ملف بصيغة بي دي إف قبل تحميله.
5. راجع الطلب بعد إكماله. إذا وجدت خطأ، فصححه قبل الضغط على زر الإرسال.
6. عند إرسال الطلب، يولد رقم مرجعي تلقائيا ويرسل إشعار إلى بريدك. احتفظ بالرقم، لأنك ستحتاج إليه لمتابعة طلبك.
7. لن تقبل الملفات التي تضاف بعد انتهاء الموعد، ولن ينظر في طلب غير مكتمل.

Faithful translation

How to Submit an Online Scholarship Application

1. First read the scholarship conditions and make sure that you meet the basic requirements.
2. Create an account on the application platform, then activate your account through the link sent to your email address.
3. Open the application form and enter your details as they appear in your official document. Do not leave required fields empty.
4. Attach your résumé and motivation letter, and save each file as a PDF before uploading it.
5. Review the application after completing it. If you find an error, correct it before pressing the submit button.
6. When the application is sent, a reference number is generated automatically and a notification is sent to your email. Keep the number, because you will need it to track your application.
7. Files added after the deadline will not be accepted, and an incomplete application will not be considered.

Direct imperatives assign the applicant's actions

The singular masculine imperatives اقرأ and تأكد address one generic applicant, a conventional administrative choice. They do not need أنت: person and number are already built into the verb. A service writing explicitly to a woman would use اقرئي، تأكدي, while a mixed plural audience takes اقرؤوا، تأكدوا. An institution can avoid gendered direct address by using verbal nouns or impersonal passives, but the choice changes tone.

Coordinated imperatives present two actions at the same stage. كما تظهر imposes a matching rule: the data should reproduce the official document, not a preferred informal spelling. Attached ـك in بياناتك and وثيقتك consistently marks the applicant as possessor.

Prohibitive لا governs the jussive. The connecting vowel heard before الحقول prevents an awkward consonant cluster; it is not a new suffix. Non-human plural الحقول takes feminine-singular المطلوبة and the circumstantial complement فارغة.

Sequence markers encode dependencies

ثم signals ordered succession with an interval: an account must exist before it can be activated. By contrast, و merely coordinates; it does not guarantee which action comes first. The passive relative clause الذي يرسل identifies the link by what the system does to it, without burdening the instruction with a predictable agent.

قبل plus the verbal-noun iḍāfa تحميله makes the dependency explicit. The suffix ـه refers to ملف, not to the résumé alone: distributive كل ملف instructs the reader to apply the rule to each uploaded item.

بعد places review after completion; إذا opens a realistic future condition; and response فصححه uses فـ to connect the instruction tightly to that condition. The object suffix on صححه points to masculine خطأ, whereas ـه in إكماله points to masculine الطلب. Reference must be recovered from syntax and compatible gender, not simply from the nearest English noun.

Passives state system behavior and eligibility rules

The opening verbal noun إرسال avoids specifying whether the applicant or interface performs the final technical act. Passive يولد and يرسل focus on two outcomes visible to the user. Their postverbal passive subjects رقم and إشعار are nominative. An active sentence naming “the system” would also be grammatical, but it adds no useful responsibility here.

The imperative returns agency to the applicant. Prepositional pronoun إليه refers to الرقم, while طلبك refers to the application owned by the addressee. لأنك supplies the reason, making the instruction easier to follow than an unexplained command.

لن governs the subjunctive passive verbs تقبل and ينظر. The first names affected items; the second is an impersonal passive with the governed phrase في طلب. These are eligibility rules, so withholding an individual reviewer is reasonable. If a rejection were disputed, a later notice should identify the responsible office and appeal path.

Genre and register

Direct forms keep the instructions reader-centered; passives are reserved for automated events and institutional rules. This alternation is more informative than repeating يرجى “it is requested” before every action (formal/administrative). The heading uses the verbal noun تقديم, and each numbered step begins with a finite action so readers can scan it.

The spelling بي دي إف represents the pronounced letter-name abbreviation in Arabic script. A real service may display the Latin file extension PDF in interface text; the Arabic phrase is used here so the normal example remains fully readable by Arabic TTS.

Comprehension and production

1. Which actions belong to the applicant, and which outcomes are described passively?
2. Explain the order signaled by أولا، ثم، قبل، بعد، عند.
3. Identify the antecedents of the suffixes in حسابك، تحميله، صححه، إليه، طلبك.
4. Why is passive voice useful in the final rule but less useful for the applicant's first action?

For production, write six instructions for registering for a fictional workshop. Use four direct imperatives, one prohibition with لا, a ثم sequence, an إذا...فـ condition, two object suffixes with unmistakable antecedents, and one passive sentence describing what confirmation the system sends.

Common Mistakes

Adding an unnecessary subject pronoun to every imperative

Using و when strict order matters

Detaching an Arabic object pronoun like an English object

Using a passive where the applicant needs to know the actor

Key Takeaways

• Direct imperatives efficiently assign actions to the applicant; their endings already encode the addressee.
• ثم، قبل، بعد، عند، إذا...فـ make dependencies and contingencies explicit.
• Attached pronouns carry possession, objects, and prepositional reference; each needs a clear antecedent.
• Passive voice suits automated outcomes and general eligibility rules, but active instructions are clearer when the reader must act.
• A strong procedure states one scannable action per step and explains important consequences at the point where they matter.