Benyújtjuk az okiratot, különben a meghatalmazott nem tudja átvenni a magánútlevelet.

Benyújtjuk is built from:

• be- = a verbal prefix
• nyújt = to extend / to hand
• -juk = we in the definite conjugation

As a whole, benyújt means to submit / to file / to hand in.

So benyújtjuk means we submit it or we will submit it, depending on context.

In official or administrative Hungarian, benyújt is a very common verb for submitting documents.

Because the verb has a definite object: az okiratot (the document/deed/instrument).

Hungarian verbs often have two conjugations:

• indefinite conjugation: used when there is no definite object, or the object is indefinite
• definite conjugation: used when the object is definite

Here the object is definite because of az:

• az okiratot = the document

So Hungarian uses the definite form:

• benyújtjuk az okiratot

If the object were indefinite, you would expect the indefinite conjugation instead.

The ending -ot marks the accusative case, which usually shows the direct object of the verb.

So:

• okirat = document / legal instrument
• okiratot = the document (as the thing being submitted)

Hungarian does not rely mainly on word order to show the object the way English does. Instead, it often marks the object directly with -t (or a form of it, such as -ot, -et, -at, depending on vowel harmony and pronunciation).

Not quite. Okirat is a more formal/legal word than a general document.

It often means something like:

• official document
• legal instrument
• certificate
• deed

A more general word is irat or dokumentum, depending on context.
So okirat sounds especially appropriate in legal or bureaucratic language.

Különben means otherwise in this sentence.

So the structure is:

• Benyújtjuk az okiratot, különben...
• We submit the document, otherwise...

It introduces a consequence if the first action does not happen.

Be aware that különben can also mean by the way / otherwise / apart from that in other contexts, but here the meaning is clearly otherwise.

A meghatalmazott means the authorized representative or the person holding a power of attorney.

It comes from meghatalmaz = to authorize / to give power of attorney to.

So meghatalmazott is literally something like:

• authorized person
• appointed representative

In legal-administrative contexts, this usually means someone who is officially allowed to act on another person’s behalf.

Hungarian uses definite articles very often, much like English the.

Here:

• a meghatalmazott = the authorized representative
• a magánútlevelet = the private passport / the passport

The article shows that these are specific, identifiable things in the situation.

Also note:

• a is used before consonant sounds
• az is used before vowel sounds

So:

• a meghatalmazott
• a magánútlevél
• but az okirat

This is a very important Hungarian point.

The core meaning is:

• tud = can / is able to
• átvenni = to receive / to take over / to collect

When tud is used with an infinitive, Hungarian can still show definite conjugation on tud if the infinitive has a definite object.

Here the object is definite:

• a magánútlevelet

So Hungarian says:

• nem tudja átvenni a magánútlevelet

This is roughly:

• he/she cannot collect the private passport

The -ja on tudja reflects that definiteness.

Átvenni is the infinitive of átvesz.

It is made of:

• át- = a verbal prefix
• venni = to take

As a whole, átvenni often means:

• to take over
• to receive
• to collect
• to accept delivery of

In this sentence, the best sense is probably to collect / receive an official document.

So nem tudja átvenni a magánútlevelet means the representative cannot officially receive or collect the passport.

Because Hungarian often places the infinitive after a conjugated modal-like verb such as tud.

So:

• nem tudja átvenni = cannot collect / is not able to receive

This is a very normal pattern:

• akar menni = wants to go
• fog dolgozni = will work
• tudja használni = can use it

Hungarian word order is flexible, but this order is standard and natural here.

Magánútlevél is a specific term.

It literally breaks down as:

• magán = private
• útlevél = passport

In official usage, it contrasts with other types of passports, such as:

• diplomata-útlevél = diplomatic passport
• szolgálati útlevél = service passport

So magánútlevél means a private passport, which in practice is usually the ordinary personal passport of a private individual.

Depending on the translation style, English may simply say passport if the distinction is not important.

That is again the accusative ending.

• magánútlevél = private passport
• magánútlevelet = private passport (as the direct object)

The basic accusative marker is -t, but Hungarian often inserts a linking vowel for pronunciation, so you get forms like:

• könyvet
• házat
• kertet
• magánútlevelet

So the ending is not random; it is the normal accusative form.

Formally, the verbs are in the present tense:

• benyújtjuk
• tudja

But Hungarian very often uses the present tense to express the future when the context makes it clear.

So Benyújtjuk az okiratot can mean:

• We submit the document
• We will submit the document

In this sentence, because it is about what must be done in order for something else to happen, English will often translate it with a future sense: We will submit the document, otherwise...

Hungarian usually does not need subject pronouns, because the verb ending already shows the subject.

For example:

• benyújtjuk = we submit
• tudja = he/she knows/can do it in definite conjugation

So Hungarian often leaves out pronouns like mi (we) or ő (he/she) unless they are needed for emphasis or contrast.

This is completely normal and very common.

Yes, Hungarian word order is flexible, but different orders can slightly change the emphasis.

The given sentence is neutral and natural:

• Benyújtjuk az okiratot, különben a meghatalmazott nem tudja átvenni a magánútlevelet.

You could rearrange parts in other contexts, but then the focus may shift. For a learner, the most useful thing is to recognize that this version sounds like standard neutral official Hungarian.

Because különben introduces a separate clause with the meaning otherwise.

So the sentence has two linked parts:

• Benyújtjuk az okiratot
• különben a meghatalmazott nem tudja átvenni a magánútlevelet

The comma helps separate the condition-like first part from the consequence introduced by különben. This punctuation is normal and expected.